Privacy Policy

PRIVACY POLICY

www.epsconnect.org
European Physical Society

Site type: job search

The purpose of this Privacy Policy

The purpose of this Privacy Policy is to inform users of our site of the personal data we will collect as well as the following information, if any:

  1. The personal data we collect
  2. Use of collected data
  3. Who has access to the data collected
  4. The rights of site users
  5. The site’s cookie policy

This privacy policy works in parallel with the general conditions of use of our site.

Applicable laws

In accordance with the General Data Protection Regulation (GDPR), this privacy policy complies with the following regulations.  Personal data must be:

  1. treated lawfully, fairly and transparently with regard to the person concerned (secularism, loyalty, transparency);
  2. collected for specific, explicit and legitimate purposes and not subsequently treated in a manner incompatible with those purposes; subsequent processing for archival purposes in the public interest, for scientific or historical research purposes or for statistical purposes is not considered, in accordance with Article 89, paragraph 1, to be incompatible with the original purposes (limitation of purposes);
  3. adequate, relevant and limited to what is necessary for the purposes for which they are processed (data minimisation);
  4. accurate and, if necessary, kept up to date; all reasonable steps must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, is deleted or rectified without delay (accuracy);
  5. kept in a form allowing the identification of the persons concerned for a period not exceeding that necessary for the purposes for which they are processed; personal data may be kept for longer periods if they are processed exclusively for archival purposes in the public interest, for scientific or historical research or statistical purposes in accordance with Article 89, paragraph 1, provided that the appropriate technical and organisational measures required by the Regulation are implemented in order to guarantee the rights and freedoms of the person concerned (limitation of retention);
  6. processed in such a way as to ensure appropriate security of personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures (integrity and confidentiality).

Processing is lawful only if and to the extent that at least one of the following conditions is met:

  1. the data subject has consented to the processing of his personal data for one or more specific purposes;
  2. the processing is necessary for the execution of a contract to which the data subject is a party or for the execution of pre-contractual measures taken at the request of the data subject;
  3. the processing is necessary to comply with a legal obligation to which the controller is subject;
  4. the processing is necessary to safeguard the vital interests of the data subject or other natural person;
  5. the processing is necessary for the performance of a mission of public interest or falling within the exercise of public authority of which the controller is invested;
  6. the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, unless the interests or fundamental freedoms and rights of the data subject which require the protection of personal data prevail, in particular where the person concerned is a child.

For residents of the State of California, this privacy policy is intended to comply with the California Consumer Privacy Act (CCPA). If there are inconsistencies between this document and the CCPA, state legislation will apply. If we find inconsistencies, we will change our policy to comply with the relevant legislation.

Consent

Users agree that by using our site they consent to:

  1. the conditions set out in this Privacy Policy and
  2. the collection, use and retention of the data listed in this policy.

Personal data we collect

Automatically collected data

We do not automatically collect data from our site.

Data collected non-automatically

We may also collect the following data when you perform certain functions on our site:

  1. First and last name
  2. Age
  3. Date of birth
  4. Sex
  5. Email
  6. Phone number
  7. Domicile
  8. Employment Information
  • Curriculum vitae

This data can be collected using the following methods:

__________

Please note that we only collect data that helps us achieve the purpose stated in this Privacy Policy. We will not collect additional data without informing you in advance.

How we use personal data The personal data collected on our site will be used only for the purposes specified in this policy or indicated on the relevant pages of our site. We will not use your data beyond what we disclose.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Candidacy
  2. Vacancy

With whom we share personal data

Employees
We may disclose to any member of our organization the user data that is reasonably required to achieve the objectives set out in this policy.

Third parties
We may share user data with the following third parties:

  1. Employers
  2. Candidates

We may share user data with third parties for the following purposes:

  1. Surname, given names, contact information, profile photos, curriculum vitae

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other disclosures
We undertake not to sell or share your data with other third parties, except in the following cases:

  1. if required by law
  2. if required for any legal proceedings
  3. to prove or protect our legal rights
  4. to potential buyers or buyers of this company in case we seek to sell the company

If you follow hyperlinks from our site to another site, please note that we are not responsible and have no control over their privacy policies and practices.

How long we store personal data

We do not store user data beyond what is necessary to achieve the purposes for which it is collected.

How we protect your personal data

To ensure the protection of your security, we use the transport layer security protocol to transmit personal information in our system.
All data stored in our system is secure and accessible only to our employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the termination of the employee.

While we take all reasonable precautions to ensure that our user data is secure and that users are protected, there is always a risk of harm. The Internet as a whole can be, at times, insecure and therefore we are unable to guarantee the security of users’ data beyond what is reasonably practical.

International data transfers

User data can be accessed, processed or collected in the following countries:

World

Minors

The GDPR states that persons under the age of 15 are considered minors for data collection purposes. Minors must have the consent of a legal representative to have their data collected, processed and used.

Your rights as a user

Under the GDPR, users have the following rights as data subjects:

  1. right of access
  2. right of rectification
  3. right to erasure
  4. right to restrict processing
  5. right to data portability
  6. right of objection

More information on these rights can be found in Chapter 3 (Art 12-23) of the GDPR.

How to change, delete or dispute the data collected

If you want your information to be deleted or modified in any way, please contact our privacy officer here:

European Physical Society
6 rue des Frères Lumière, 68100, Mulhouse
webmaster@eps.org
03 89 32 94 40

Modifications

This Privacy Policy may be amended from time to time to maintain compliance with the law and to reflect any changes to our data collection process. We recommend that our users check our policy from time to time to ensure that they are informed of any updates. If necessary, we can notify users via email of changes to this policy.

Contact

If you have any questions, please contact us at 03 89 32 94 40

European Physical Society

webmaster@eps.org

6 rue des Frères Lumière, 68100, Mulhouse

Effective Date: January 18, 2023

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